Quality Control for Your School Website

How to Keep Your Digital Welcome Mat Clean and Comfy

school website is your online welcome mat

Ever clicked on a broken link and felt that pang of frustration, like biting into a cookie expecting chocolate chips and getting raisins instead? (Sorry, raisin fans!) Or did you spot a glaring typo on an otherwise awesome website and wonder if anyone else noticed? Your school’s website visitors feel the same way. That’s why quality control checks on your school website are as essential as morning coffee on a Monday—trust us, you don’t want to skip it!

check that website for quality control

Why QC (Quality Control) Checks Matter

Think of your school’s website as your digital welcome mat. Parents, students, and community members form impressions about your school based on their online experience. If your site is outdated or sloppy, visitors might question your school’s commitment to excellence (or at least wonder if you’re paying attention). But when your website is accurate, professional, accessible, and inviting, it sends the message loud and clear: You care. And caring earns big brownie points in your community!

What to Check and Why It Matters

Links can break faster than pencils during standardized testing week. We use special apps and sharp-eyed QC specialists to hunt down broken links and pesky typos every few months. Broken links irritate visitors and could send them straight to Google (or worse, a competitor!). Typos and grammatical errors, meanwhile, make your website look like it’s running on coffee fumes and hope. We fix these immediately and kindly remind updaters to double-check their work.

use quality control to fix broken links

2. Homepage Messaging

Is your homepage welcoming parents to the 2022 open house…in 2025? Regularly checking your homepage ensures you’re not accidentally time-traveling. Fresh homepage messaging lets visitors know you’re engaged, organized, and on top of things.

school news

3. Newsletters and News Stories

Everyone loves fresh news. We regularly peek to see if you’ve submitted recent newsletters or news stories. If you haven’t, we’ll gently nudge you, because regular updates keep families and communities connected—and informed parents mean fewer calls and emails interrupting your day. Win-win!

4. Comprehensive Annual Review

Once a year, we don our detective hats and dive deep. Menus, bus schedules, student handbooks, registration info—you name it, we check it. Ensuring these critical items are current and easy to find is like leaving a trail of digital breadcrumbs that guide your community straight to essential info. Website quality control is something that needs your ongoing attention.

5. Summer Cleanup

Over the summer, we declutter your website, clearing out old newsletters, expired lunch menus, ancient sports schedules, and outdated board minutes. This refresh ensures your site is crisp and ready to roll for a new school year—just like cleaning out your classroom cabinets, but without the sneezing from all that dust!

6. Accessibility Matters!

Let’s chat accessibility: ensuring your website is friendly for everyone—including visitors with disabilities—isn’t just kind; it’s the law! Plus, it’s like digital hospitality—welcoming everyone equally. Some common areas to keep an eye on include:

  • Alt Text for Images: Descriptive alt text helps visitors who use screen readers understand what’s happening in your visuals. No one likes missing out on fun class photos or helpful graphics!
  • Readable Fonts and Colors: Keep text easy on the eyes with good contrast and readable font sizes. Neon yellow on white? Yikes! Let’s not blind anyone today.
  • Keyboard Navigation: Not everyone navigates your site with a mouse. Ensuring visitors can smoothly tab through your website with a keyboard means everyone can join the digital party.
the magic of quality control for your school website
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How We Make QC Magic Happen

Our team at School Webmasters performs these quality control checks approximately every two months. We track our tasks on a meticulous spreadsheet because we love spreadsheets almost as much as teachers love Friday afternoons.

If we find something we can’t quickly fix—say, a broken link to a page that no longer exists—we’ll reach out to you, the client, so you can point us in the right direction. Collaboration makes the QC dream work!

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What You Can Do to Shine Even Brighter

For our wonderful DIY clients:

  • Always double-check spelling, grammar, links, and accessibility when making updates. The extra minute spent can save hours of frustration later.
  • Follow the style guide we provide. Consistency is beautiful—and your visitors will thank you for it.
  • Keep those news stories and newsletters coming! Fresh content boosts visitor engagement and makes your site a go-to resource, cutting down on repetitive questions (hallelujah!).
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Why You’ll Love Having School Webmasters Do Your Website Quality Control

If you’re already a School Webmasters client, we’ve got your back. Every few months, we’re proactively combing through your site, fixing errors, updating content, enhancing accessibility, and generally making sure your website sparkles. All you need to do is respond to our friendly emails with updates when needed—we handle the rest. The result? A website your parents and community will absolutely adore—and trust.

Because at School Webmasters, we believe your website should reflect the great work happening in your classrooms every day. And that’s precisely what our quality control process does: Makes your school look great online, so everyone falls in love with you offline.

Contact us to get a quote for your school website, or call Jim at 888-750-4556.